PRIVACY POLICY

Foothills Community Choir
Last Updated: 09/04/2025

INTRODUCTION

This Privacy Policy describes how Foothills Community Choir (“we,” “us,” or “our”) collects, uses, and protects your personal information when you use our website at foothillscommunitychoir.org and participate in our services (“Services”). This includes when you register for choir activities, attend performances, subscribe to our communications, or otherwise interact with our organization.

By using our Services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our Services.

SUMMARY OF KEY POINTS

What personal information do we collect? We collect personal information that you voluntarily provide when you register for choir activities, sign up for our newsletter, purchase tickets, or contact us. This may include your name, email address, phone number, and payment information.

Do we process sensitive personal information? We do not intentionally collect or process sensitive personal information such as racial or ethnic origins, political opinions, religious beliefs, or health information.

Do we collect information from third parties? We may receive information from payment processors, email service providers, and other service providers that help us operate our choir.

How do we process your information? We use your information to manage choir activities, communicate with you about events and rehearsals, process payments, and improve our services.

When do we share your information? We may share your information with service providers who help us operate our choir, such as payment processors and email marketing services. We do not sell your personal information.

What are your rights? You have the right to access, update, or delete your personal information. You may also unsubscribe from our communications at any time.

1. WHAT INFORMATION DO WE COLLECT?

Personal Information You Provide

We collect personal information that you voluntarily provide to us when you:

• Register to join the choir or participate in choir activities
• Sign up for our newsletter or communications
• Purchase tickets to our performances
• Make donations to our organization
• Contact us with questions or comments
• Attend our events or rehearsals

This information may include:

• Name and contact information (email address, phone number, mailing address)
• Payment and billing information for tickets, membership fees, or donations
• Voice part or musical experience (for choir placement purposes)
• Emergency contact information
• Dietary restrictions or accessibility needs for events

Information Automatically Collected

When you visit our website, we may automatically collect certain technical information, including:

• Internet Protocol (IP) address
• Browser type and version
• Device information
• Pages visited and time spent on our website
• Referring website information

This information helps us maintain and improve our website and understand how visitors use our services.

2. HOW DO WE USE YOUR INFORMATION?

We use your personal information for the following purposes:

• Managing choir membership and participation in rehearsals and performances
• Communicating important information about rehearsals, performances, and choir activities
• Processing payments for membership fees, tickets, or donations
• Sending newsletters and updates about our choir (with your consent)
• Organizing events and managing attendance
• Maintaining emergency contact information for safety purposes
• Improving our website and services
• Complying with legal obligations

3. WHEN AND WITH WHOM DO WE SHARE YOUR INFORMATION?

We may share your personal information in the following limited circumstances:

Service Providers: We work with third-party service providers who help us operate our choir, including:

• Payment processors for handling donations and ticket sales
• Email marketing services for sending newsletters and updates
• Website hosting and maintenance providers
• Event management platforms

Legal Requirements: We may disclose your information if required by law, court order, or governmental regulation.

Choir Directory: With your explicit consent, we may include your contact information in an internal choir directory shared only with other choir members.

Emergency Situations: We may share emergency contact information with appropriate authorities or medical personnel if necessary for your safety.

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4. COOKIES AND TRACKING TECHNOLOGIES

Our website may use cookies and similar technologies to:

• Remember your preferences and settings
• Analyze website traffic and usage patterns
• Improve website functionality and user experience

You can control cookie settings through your web browser. However, disabling cookies may affect some website functionality.

5. DATA SECURITY

We implement appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

6. DATA RETENTION

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. When we no longer need your information, we will securely delete or anonymize it.

7. CHILDREN’S PRIVACY

Our services are not directed to children under 13 years of age. We do not knowingly collect personal information from children under 13. If we learn that we have collected such information, we will take steps to delete it promptly.

8. YOUR PRIVACY RIGHTS

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request that we correct any inaccurate or incomplete information
• Deletion: Request that we delete your personal information
• Opt-out: Unsubscribe from our communications at any time
• Portability: Request that we transfer your information to another organization

To exercise these rights, please contact us using the information provided below.

9. UPDATES TO THIS POLICY

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post any updates on our website and indicate the revision date at the top of this policy. For significant changes, we may notify you directly via email.

10. CONTACT INFORMATION

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:

Foothills Community Choir

11. DATA SUBJECT REQUESTS

To request access to, correction of, or deletion of your personal information, please send a written request to the contact information above. We will respond to your request within a reasonable timeframe and in accordance with applicable law.

This Privacy Policy is effective as of the date listed above and governs your use of our website and services.